MINUTES 8/23/19

Updated: Mar 6

SIERRA COUNTY CHILDREN AND FAMILIES COMMISSION

MINUTES OF THE REGULAR MEETING

FRIDAY, AUGUST 23, 2019

The Sierra County Children and Families Commission met on Friday, August 23, 2019, at 9:30AM in the First 5 Sierra Office, 701 Main Street, Loyalton, California, led by Mary Wright, Chairperson.

The meeting was called to order at 9:42AM by Chairperson, Mary Wright.

FLAG SALUTE

Mary Wright led the Flag Salute.

ROLL CALL

Present: James Beard, Shanna Anseth, Laurie Marsh, Mary Wright, Anne Reugebrink

Absent: Andrea Ceresola White

Staff Members Present: Allison Smith, Executive Director

Staff Members Absent: Kelly Champion, Business Manager

APPROVAL OF AGENDA

Ms. Marsh moved to approve the agenda, Ms. Reugebrink seconded the motion, and the agenda was unanimously approved.

PUBLIC COMMENT

Ms. Wright opened the public comment at 9:48AM. As there was no public present, the public comment period closed at 9:48AM.

REPORTS

Director’s Report

Ms. Allison Smith reviewed the Director’s Report submitted, including the Audit & Annual Reports, Summer Preschool, Swim & Yoga Programs, Preschool Programs, Downieville/Sierra City Preschool, Family Fun Fest, Go Teach and Northeast Regional Meeting.

Business Manager Report

Expenditure Report–June 16, 2019 to June 30, 2019–Year End Review: The Commission reviewed the report and had no questions.

Expenditure Report–July 1, 2019 to August 15, 2019: The Commission reviewed the report and had no questions.

Bank Reconciliation Review – June, July 2019

The Commission reviewed the Bank Reconciliations for the months of June and July 2019 and had no questions.

Cash in County Reconciliation – June 30, 2019 – Year End

The Commission reviewed the Cash in County Reconciliation for June 30, 2019 and had no questions.

Budget vs. Actual & Administrative Ratio – July 1, 2018 to June 30, 2019 – Year End

Ms. Smith reviewed the Budget vs. Actual for the end of Fiscal Year 2018-2019 and discussed reasons the budget was underspent in several areas. In particular, Contracted Services was significantly less than anticipated due to a lack of smaller programs and lack of Mini Grant applications. Ms. Smith noted that the Administrative Ratio for the 2018-2019 Fiscal Year End was 22% and she reviewed that the Commission’s policy is a maximum of 25%, while the State’s maximum for Sierra County is higher at 30%. First 5 California recognizes the challenge of having low administrative costs in a smaller population county. The Commission had no questions.

Budget vs. Actual & Administrative Ratio – July 1, 2019 to August 15, 2019

The Commission reviewed the current year’s Budget vs. Actual Report and the Administrative Ratio. Ms. Smith noted that the current ratio was 56% and the Year End target is 25%, and that the ratio will decline as program dollars are spent through the year. The Commission had no questions.

General Journal Review – 2018-2019 Fiscal Year

Ms. Smith discussed the general journal entries made for the 2018-2019 Fiscal Year. The Commission had no questions.

Commissioner Report

Ms. Reugebrink discussed the upcoming Family Fun Fest event on September 7, 2019. Ms. Wright updated the Commission on her efforts to organize a playgroup for the four preschool-aged children in Sierra City. She is investigating the Sierra City Library as a location for a literacy-focused playgroup and has contacted the Board of Supervisors to approve use of the library for this activity. Ms. Anseth reported that the Home Visiting program is operational, but recruiting is a challenge, as potential clients have cancelled various appointments.

APPROVAL OF MINUTES

Approval of Regular Meeting Minutes of June 21, 2019

Mr. Beard moved to approve the minutes of June 21, 2019. Ms. Anseth seconded the motion and the minutes were unanimously approved.

NEW BUSINESS

Budget Revisions – Authorize Revisions to Balance 2018-2019 Budget and Approve

Final Budget 2018-2019

The Commission reviewed the Budget Revisions and the Final Budget for 2018-2019.

There were no questions. Mr. Beard moved to approve the Budget Revisions and the Final Budget for 2018-2019. Ms. Marsh seconded the motion and the motion was carried unanimously.

ADVANCED PLANNING

The next regular meeting of the SCCFC is scheduled to be held on Friday, October 25, 2019, at 9:30AM in the First 5 Sierra office, located at 701 Main Street, Loyalton, California.

ADJOURNMENT

Ms. Marsh moved to adjourn the meeting, Ms. Anseth seconded the motion and with unanimous vote the meeting adjourned at 11:38AM.

Submitted by: Allison Smith, Executive Director

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SPECIAL MEETING AGENDA SIERRA COUNTY CHILDREN AND FAMILIES COMMISSION MONDAY, SEPTEMBER 21ST, 2020, 9:30-11:00AM LOYALTON CITY HALL AUDITORIUM 605 SCHOOL STREET, LOYALTON CA 96118 In compliance with G

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