minutes 1/24/20

SIERRA COUNTY CHILDREN AND FAMILIES COMMISSION

MINUTES OF THE REGULAR MEETING

FRIDAY, JANUARY 24, 2020

The Sierra County Children and Families Commission met on Friday, January 24, 2020

at 9:30 A.M. in the First 5 Sierra Office, 701 Main Street, Loyalton, California, led by

Mary Wright, Chairperson.

The meeting was called to order at 9:30 A.M. by Chairperson Mary Wright.

FLAG SALUTE

Mary Wright led the Flag Salute.

ROLL CALL

Present: James Beard, Shanna Anseth, Mary Wright, Andrea Ceresola White

Absent: Anne Reugebrink, Laurie Marsh

Staff Members Present:

Allison Smith, Executive Director

Kelly Norton Champion, Business Manager

APPROVAL OF AGENDA

Ms. Ceresola moved to approve the agenda, Ms. Anseth seconded the motion, and the agenda was unanimously approved.

PUBLIC COMMENT

There was no public comment.

REPORTS

Director’s Report

Ms. Allison Smith reviewed the Director’s Report submitted which included the First 5 Summit, First 5 Revenue Disbursement, Preschool & Programs Update, Sierra County Thrives Collaborative, Upcoming Funding Opportunities, IMPACT 2.0 RFA, Home visiting Coordination Funds, ACEs Aware Funding, Census, First 5 Annual Conference.

Business Manager Report

Expenditure Detail Report – October 16, 2019 to January 15, 2020: The Commission reviewed the report. The Commission had no questions.

Budget v. Actual Report – July 1, 2019 to January 15, 2020: The Commission reviewed the report. The Commission had no questions.

Budget Review–Administrative Ratio – July 1, 2019 to January 15, 2020: Ms. Champion noted that the Administrative Ratio is currently 35%, the target Administrative Ratio for the year is 25%. She noted that the ratio will decline through the year as program dollars are expended. There were no questions.

Bank Reconciliation Review – October, November, December 2019: Commissioners reviewed the three Bank Reconciliations. There were no questions.

Cash in County Reconciliation Review – January 7, 2020: Ms. Champion reviewed the Cash in County Reconciliation. There were no questions.

The Sierra County Children and Families Commission

Regular Meeting Minutes

January 24, 2020

Page 2

General Journal Review: Ms. Champion reviewed the Journal entries. There were no questions.

Commissioner Report

Ms. Wright discussed that a family member of a child who is participating in the Imagination Library Program had a concern regarding a book they received through the program. The concern was around characters in the book modeling unsafe behavior in the event of a structure fire emergency. Ms. Smith stated that she would bring the concern to the attention of the Dolly Parton Foundation. Ms. Wright also discussed her the preschool needs assessment she is working on in conjunction with the Family Resource Center.

APPROVAL OF MINUTES

Approval of Regular Meeting Minutes of October 25, 2019

Ms. Anseth moved to approve the minutes of October 25, 2019, as presented. Mr. Beard seconded the motion and the minutes were unanimously approved.

NEW BUSINESS

First 5 Sierra Advocacy Policy

Ms. Smith presented a policy detailing a process for the Executive Director to sign on to letters endorsed by the First 5 Association that advocate family and child friendly policies that align with First 5 Sierra’s mission. Ms. Anseth moved to approve the First 5 Sierra Advocacy Policy as presented. Mr. Beard seconded the motion and the policy was unanimously approved.

Discussion: Funding Opportunities

Ms. Smith discussed the three current funding opportunities that are under consideration for application: ACEs Aware Initiative Grant, IMPACT 2.0 RFA, and Home Visiting Coordination Grant. Ms. Smith stated the IMPACT RFA will be the most significant possibility, as all First 5s have the first right of refusal. She presented three potential scenarios for this funding, with the question of lead agency the most important decision. Ms. Smith presented the pros and cons of each scenario and said she would make a decision after further discussions with all agencies involved, including Placer and Nevada County agency representatives.

ADVANCED PLANNING

The next regular meeting of the SCCFC is scheduled to be held on Friday, March 27 2020, at 9:30 A.M. in the First 5 Sierra office, located at 701 Main Street, Loyalton, California.

ADJOURNMENT

Mr. Beard moved to adjourn the meeting, Ms. Anseth seconded the motion and with unanimous vote the meeting adjourned at 11:05 A.M.

Submitted by: Allison Smith, Executive Director

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SPECIAL MEETING AGENDA SIERRA COUNTY CHILDREN AND FAMILIES COMMISSION MONDAY, SEPTEMBER 21ST, 2020, 9:30-11:00AM LOYALTON CITY HALL AUDITORIUM 605 SCHOOL STREET, LOYALTON CA 96118 In compliance with G

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