SIERRA COUNTY CHILDREN AND FAMILIES COMMISSION
MINUTES OF THE REGULAR MEETING
FRIDAY, OCTOBER 25, 2019
The Sierra County Children and Families Commission met on Friday, October 25, 2019, at 9:30 A.M. in the First 5 Sierra Office, 701 Main Street, Loyalton, California, led by Mary Wright, Chairperson.
The meeting was called to order at 9:32 A.M. by Chairperson Mary Wright.
Mary Wright led the Flag Salute.
Present: James Beard, Shanna Anseth, Laurie Marsh, Mary Wright, Anne Reugebrink
Absent: Andrea Ceresola White
Staff Members Present:
Allison Smith, Executive Director
Kelly Norton Champion, Business Manager
APPROVAL OF AGENDA
Ms. Anseth moved to approve the agenda, Ms. Marsh seconded the motion, and the agenda was unanimously approved.
There was no public comment.
Ms. Allison Smith reviewed the Director’s Report submitted which included the Audit and Reporting, the Family Fun Fest, Sierra City Preschool, Music Together and Fall Preschool Updates, as well as Collaboration.
Business Manager Report
Revenue & Expenditure Report – August 16, 2019 to October 15, 2019: The Commission reviewed the report. Ms. Champion noted that we put a stop payment on a check to Aleata Quinn as she had not received it in the mail. The Commission had no questions.
Budget Review–Administrative Ratio – August 16, 2019 to October 15, 2019: Ms. Champion noted that the Administrative Ratio is currently 42%, the target Administrative Ratio for the year is 25%. She noted that the ratio will decline through the year as program dollars are expended. There were no questions.
Bank Reconciliation Review – August, September 2019: Commissioners reviewed the Bank Reconciliations for August and September 2019. There were no questions.
Cash in County Reconciliation Review – October 9, 2019: Ms. Champion reviewed the Cash in County Reconciliation. There were no questions.
Shanna Anseth reported that she has been busy with flu shots, delivering a total of 517 shots so far. Her visit to Ketchum Daycare included administering shots to 14 children and 10 adults. The Home Visiting Program is going well with 3 families enrolled and receiving visiting services.
APPROVAL OF MINUTES
Approval of Regular Meeting Minutes of August 23, 2019
Ms. Marsh moved to approve the minutes of August 23, 2019, as presented, Ms. Reugebrink seconded the motion and the minutes were unanimously approved.
Approval of Special Meeting Minutes of September 25, 2019
Ms. Anseth moved to approve the minutes of September 25, 2019, as presented, Ms. Reugebrink seconded the motion and the minutes were unanimously approved.
Public Hearing: SCCFC Annual Report June 30, 2019
Ms. Wright opened the Public Hearing at 10:28 A.M. Hearing no comment Ms. Wright closed the Public Hearing at 10:39 A.M.
Adopt SCCFC Annual Report to CCFC as of June 30, 2019
Commissioners discussed the SCCFC Annual Report for 2018-2019 as presented by the Executive Director. Ms. Marsh moved to adopt the SCCFC Annual Report to CCFC. Ms. Anseth seconded the motion and the motion carried unanimously.
Public Hearing: SCCFC Annual Audit June 30, 2019, Review Findings
The purpose of the Public Hearing is to hear public comments on the findings reported in the Sierra County Children and Families Commission Annual Audit as of June 30, 2010. Ms. Wright opened the Public Hearing at 10:40 A.M.
Commissioners discussed the single Finding of Lack of Segregation of Duties. Ms. Smith reminded the Commission that the auditor stated this finding will be ongoing given the size of the administrative office staff. Ms. Smith stated that she and Ms. Champion, the Business Manager, had implemented all prior recommendations as protocol and there were no new recommendations from the auditor this year. There were no public comments and Ms. Wright closed the Public Hearing at 10:42 A.M.
Public Hearing: SCCFC Annual Audit June 30, 2019
Ms. Wright opened the Public Hearing at 10:43 A.M. Hearing no comment Ms. Wright closed the Public hearing at 10:43 A.M.
Adopt SCCFC Annual Audit June 30, 2019
Mr. Beard moved to adopt the SCCFC Annual Audit for 2018-2019. Ms. Anseth seconded the motion and the motion carried unanimously.
First 5 Sierra Local Evaluation Report 2018-2019
Ms. Smith discussed the highlights of the First 5 Sierra Local Evaluation Report. Ms. Smith informed the Commission of the upcoming IMPACT 2.0 RFP. As the agenda does not state Action or Discussion on this item, no action was taken. Ms. Smith noted that if the evaluation report needs to be formally adopted it will be added to the next agenda.
Action Item: Adopt SCCFC Annual Audit June 2018 with SCO Correction
Ms. Smith presented the Commission with a letter from the SCO asking for a correction to the prior fiscal year’s audit. Auditors had stated the Finding for that year was “Implemented”. Ms. Smith discussed that the auditors had corrected that line to state “Ongoing” and presented a letter from the SCO accepting the correction as resolution. Ms. Marsh moved to adopt the SCCFC Annual Audit June 30, 2018 with the correction. Ms. Anseth seconded the motion and the motion carried unanimously.
Discussion Item: Laurie Marsh – HHS Listening Tour
Ms. Marsh facilitated the Commission through a needs assessment process for Sierra County Health & Human Services.
The next regular meeting of the SCCFC is scheduled to be held on Friday, January 24, 2020, at 9:30 A.M. in the First 5 Sierra office, located at 701 Main Street, Loyalton, California.
Ms. Anseth moved to adjourn the meeting, Ms. Marsh seconded the motion and with unanimous vote the meeting adjourned at 11:55 A.M.
Submitted by: Allison Smith, Executive Director