MINUTES 9/21/20

SIERRA COUNTY CHILDREN AND FAMILIES COMMISSION

MINUTES OF SPECIAL MEETING

MONDAY, SEPTEMBER 21ST, 2020, 9:30-11:00AM

The Sierra County Children and Families Commission met on Monday, September 21, 2020, at 9:30 A.M., at the Loyalton City Hall Auditorium, 605 School Street, Loyalton, CA, led by Chairperson Mary Wright.

1. Call to Order: Chairperson Mary Wright called the meeting to order at 9:36A.M.

2. Flag Salute: Mary Wright led the Flag Salute.

3. Roll Call: Mary Wright, Sharon Dryden, Shanna Anseth, Andrea Ceresola, Anne Reugebrink, Laurie Marsh

4. Approval of Agenda:

Ms. Wright moved Item 13 to become Item 15 and to move Item 6 to become Item 15. Ms. Marsh moved to approve the agenda with these two changes, Ms. Reugebrink seconded the motion and the agenda was unanimously approved.

5. Public Comment:

There was no public comment, as there was no public present.

6. Action item: Evaluation Tool for Executive Director

Evaluation Tool was presented for review. Ms. Anseth made motion to adopt the Evaluation Tool for Executive Director as presented. Ms. Reugebrink seconded the motion and the motion passed unanimously.

7. Discussion item: Evaluation Tool for partners

Commission reviewed Evaluation Tool for partners. Ms. Marsh requested to put tool as presented on next agenda for action.

8. Discussion/Action item: Salary and Benefits Policy

Discussion was held over the evolution of the four Salary and Benefits Policy documents. Further development of the policy by the committee is needed. Ms. Dryden made a motion to table the item until the next meeting, Ms. Anseth seconded the motion and the motion passed unanimously.

9. Action item: Form an Evaluation Committee

Ms. Wright asked all Commissioners to fill out the Executive Director Evaluation Tool and return to the Evaluation Committee in two weeks. Ms. Anseth made a motion to form an Evaluation Committee consisting of Ms. Wright, Ms. Reugebrink and Ms. Marsh with the goal of overseeing the performance evaluation for Executive Director. Ms. Ceresola seconded the motion and the motion passed unanimously.

10. Action Item: Approve Agreement with Prentice Long for Brown Act Training

Ms. Dryden made a motion to approve the agreement with Prentice Long to provide a Brown Act training for the Commission. Ms. Reugebrink seconded the motion and the motion passed unanimously.

11. Action Item: Review and Adopt First 5 Contracting and Procurement Policy

Discussion was held regarding the function and amount of the policy. Ms. Dryden made a motion to table adopting the Contracting and Procurement Policy until the next meeting, Ms. Anseth seconded the motion and the motion passed unanimously.

12. Action Item: Retain Attorney for First 5 Sierra Create Budget line item.

Ms. Marsh made a motion to create a budget line item for the purpose of obtaining legal counsel. More research would be done to determine the firm chose for the retainer agreement. Ms. Anseth seconded the motion and the motion passed unanimously. Ms. Smith stated that she would solicit proposals from three law firms and bring them to the next meeting for discussion and action.

13. Action Item: Adopt Conflict of Interest Policy – Biennial Review

Ms. Smith reviewed the current Conflict of Interest Policy, noting that no substantial changes had been made to the Commission or Staff positions over the past two years, and there was no need for an amendment. Ms. Anseth made a motion to adopt the Conflict of Interest Policy as presented. Ms. Ceresola seconded the motion and the motion passed unanimously.

14. Discussion Item: Bylaws Give each commissioner a copy of the First 5 Sierra Bylaws.

Ms. Champion and Ms. Smith stated that they brought binders for all Commissioners that included Proposition 10, Sierra County Ordinance 875 and 894, Resolutions, Strategic Plan, Long-Range Financial Plan, Annual Audit, Policies, Employee information, Program information and Brown Act information.

15. Discussion/Action Item: Cure and Correct Action from August 5, 2020 Meeting

Ms. Smith discussed the guidance received from the attorney and presented the Cure and Correct letter to the Commission dated September 4, 2020. Ms. Smith discussed the noted Brown Act violation regarding the making of two motions in open session that were not on the Agenda, including motion that passed regarding probation for Director. Ms. Marsh noted that Commission was adopting a formal employee evaluation policy and process and made motion to rescind probation. Ms. Ceresola seconded the motion and motion passes unanimously.

16. Action Item: Advance Planning

Commissioners discussed the need to increase frequency of Commission meetings in order to review policies and procedures. Commission agreed to change calendar of meetings to monthly and selected the third Monday of each month, at 9:30am, as a new monthly meeting day and time. Monday, October 19th, 9:30 am is the next planned Regular Meeting.

17. Adjournment: The meeting adjourned at 11:21AM.

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